Personal assistant

Job Title: Personal Assistant/Office Manager                                                                                                                                                               

Company Overview:

🔼 We are a well-established tanker shipping company based in Dubai, and we are currently seeking highly motivated and experienced individuals to join our team. As a leader in the industry, we pride ourselves on our commitment to excellence and innovation in the world of maritime transportation.

🔼 Job Responsibilities:

As a Personal Assistant/Office Manager, you will play a crucial role in ensuring the seamless operation of our executive office. Your responsibilities will include, but are not limited to:

🔼 Telephone Management:

Monitor and manage telephone calls in alignment with Senior Management preferences.

Take necessary actions personally or delegate to appropriate team members.

Reference Point for Senior Management:

Act as a central point of contact and reference for Senior Management.

Handle inquiries and requests with professionalism and efficiency.

🔼 Travel Coordination:

Book travel arrangements, plan itineraries, and manage logistics.

Handle visas, foreign currency, and other travel-related requirements.

🔼 Organizational Support:

Undertake filing tasks, both electronic and paper.

Manage office supplies and ensure smooth office operations.

🔼 Meeting Support:

Take minutes during meetings as directed.

Issue appropriate updates and ensure all action items are carried through.

🔼 Communication and Discretion:

Convey the CEO’s preferred style and known wishes in all matters.

Exercise a high degree of discretion and confidentiality.

🔼 Travel Readiness:

Be prepared to travel as required.

🔼 Language Skills:

Fluency in English and Russian is required.

Proficiency in an additional language is a plus.

🔼 Qualifications and Experience:

Proven experience as a Personal Assistant or Office Manager.

Excellent organizational and multitasking abilities.

Strong communication and interpersonal skills.

High level of discretion and confidentiality.

Proficiency in Microsoft Office Suite.

Previous experience in a similar role in Dubai is advantageous.

🔼 Job Type: Full-time

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (Required)